Nordic Light Photo Tours - Terms and Conditions

 

1. Booking and Deposit

A non-refundable deposit, as specified in each tour description, is required upon booking. This deposit must accompany the completed booking form unless stated otherwise in your Booking Confirmation or Tour description.

 

2. Payment of Balance

The balance of the tour price is due 6 weeks before departure. If the final payment is not received by this date, Nordic Light Photo Tours reserves the right to cancel the booking and retain the deposit. For bookings made within 10 weeks of departure, the full amount is payable at the time of booking.

 

3. Cancellation by Client

Cancellations must be made in writing, and the date on which Nordic Light Photo Tours receives the email will determine the applicable cancellation charges. The charges are as follows:

42 days before departure: 50% refund

41-28 days before departure: 25% refund

27 days or less before departure: No refund

 

Specific workshops may have different cancellation policies, which will be detailed in your Tour Booking Confirmation. If not specified, this clause applies.

 

4. Booking Acceptance

The receipt of a deposit does not imply acceptance of your booking. A contract comes into existence once Nordic Light Photo Tours confirms your booking in writing. Cancellation fees will apply from 90 days before departure as per Clause 3.

 

5. Alteration or Cancellation by Nordic Light Photo Tours

Nordic Light Photo Tours reserves the right to alter or cancel any tour. If changes or cancellations are necessary, you will have the option to accept the change, take an alternative tour (with a refund of the difference if the alternative tour is of lower value), or withdraw from the contract with a full refund of all payments made.

 

6. Underbooking and Force Majeure

Underbooking occurs when the minimum number of bookings required to run a tour is not met. Nordic Light Photo Tours will not cancel a tour for this reason less than 30 days before departure. Force majeure refers to extraordinary circumstances beyond our control, such as war, civil unrest, natural disasters, or severe weather conditions.

 

7. Tour Leader Substitution

If the specified tour leader is unable to attend due to illness or other unforeseen circumstances, a replacement will be provided. If this is not possible, the tour will be canceled, and Clause 5 will apply.

 

8. Price and Service Changes

Nordic Light Photo Tours reserves the right to change prices, services, or other particulars at any time before entering into a contract with you. Any changes will be communicated before the contract is finalised.

 

9. Special Requests

Special dietary or other requests should be communicated before departure. Nordic Light Photo Tours will strive to accommodate your needs to ensure a successful tour.

 

10. Transfers and Flights

Airport or hotel transfers included in the tour cost apply only when participants travel to the specified airport as stated in the tour description. Participants arriving or departing on different flights are responsible for their transfer costs and arrangements. Flight bookings are the client's responsibility, and Nordic Light Photo Tours is not liable for any loss, damage, or expenses caused by airline actions.